Position Overview
The
Warehouse Coordinator will be responsible for coordinating the day-to-day movement, organization, tracking, and distribution of materials, equipment, and inventory in support of MSCP's manufacturing, construction, field services, and project operations.
The role combines administrative coordination with hands-on warehouse activities to ensure materials are accurately received, stored, maintained, and distributed in alignment with operational requirements and project schedules.
Working collaboratively with Procurement, Logistics, Manufacturing, Project Management, and Field Operations, the Warehouse Coordinator will support the effective flow of materials throughout the organization, identify opportunities for continuous improvement, and contribute to MSCP's systemic approach to operational efficiency.
The successful candidate will demonstrate strong organizational skills, attention to detail, problem-solving capabilities, and a willingness to develop their knowledge of warehouse operations, inventory management, and supply chain coordination.
Key Responsibilities
Warehouse Operations and Inventory Management
- Coordinate daily warehouse activities, including receiving, inspecting, organizing, storing, picking, packing, and distributing materials, tools, and equipment.
- Maintain accurate inventory records through the Company's Warehouse Management System (WMS) and other applicable internal systems.
- Receive incoming materials and verify quantities, specifications, and conditions against purchase orders, packing slips, and supporting documentation.
- Prepare, stage, and coordinate material orders to support manufacturing requirements, construction projects, and field service mobilizations.
- Perform routine inventory counts, cycle counts, and audits to maintain inventory accuracy and identify discrepancies.
- Investigate and resolve inventory discrepancies in collaboration with Procurement, Finance, and Operations.
- Maintain organized warehouse layouts, appropriate material identification, and effective storage practices to support accessibility and operational efficiency.
- Monitor inventory levels and communicate shortages, replenishment requirements, and potential material availability concerns.
- Support the proper handling, storage, and preservation of materials and equipment in accordance with manufacturer requirements and Company procedures.
Materials Coordination and Project Support
- Coordinate the fulfillment of material requests from Project Managers, Manufacturing, Field Services, and other operational departments.
- Prepare and organize materials, tools, and equipment required for daily field service activities, project mobilizations, and ongoing construction operations.
- Work collaboratively with Procurement and Logistics to coordinate material availability, deliveries, transfers, and pickups.
- Monitor material requirements against project schedules to support timely mobilization and minimize operational disruptions.
- Communicate material availability, shortages, delivery schedules, and potential constraints to relevant stakeholders.
- Coordinate the movement of materials between MSCP facilities, manufacturing operations, project sites, and external suppliers.
- Support the return, reconciliation, inspection, and reintegration of unused project materials and equipment into warehouse inventory.
- Assist in prioritizing material requests based on operational requirements, project commitments, and organizational priorities.
Supply Chain and Logistics Coordination
- Support the coordination of inbound and outbound material movements to ensure efficient and timely delivery of supplies, equipment, and products.
- Collaborate with Procurement, Logistics, and operational teams to schedule material pickups and deliveries while considering transportation costs, lead times, and project requirements.
- Track outstanding material orders, expected delivery dates, and shipment status to maintain visibility across the supply chain.
- Identify potential material constraints, delays, or supply chain disruptions and communicate concerns proactively.
- Apply MSCP's Theory of Constraints (TOC) methodology to support material flow, identify operational bottlenecks, and improve coordination between departments.
- Maintain accurate documentation related to shipments, receiving, inventory transfers, and material distribution.
- Assist in evaluating warehouse and logistics processes to improve material availability, reduce unnecessary handling, and support overall operational performance.
Systems, Reporting and Documentation
- Maintain accurate and timely information within the Warehouse Management System and other applicable Company platforms.
- Prepare and update inventory reports, material status reports, outstanding order summaries, and other operational documentation.
- Utilize Procore, Microsoft Office, SharePoint, Teams, and Outlook to support communication, documentation, reporting, and coordination activities.
- Monitor and report on material availability, inventory discrepancies, order fulfillment, and anticipated lead times.
- Ensure warehouse transactions and material movements are properly documented to maintain inventory traceability and accountability.
- Support the implementation and improvement of warehouse management procedures, reporting tools, and digital systems.
- Collaborate with internal stakeholders to improve information accuracy, accessibility, and communication between operational departments.
Continuous Improvement and Operational Efficiency
- Identify opportunities to improve warehouse organization, inventory accuracy, material handling, and order fulfillment processes.
- Support MSCP's continuous improvement initiatives by identifying constraints, eliminating unnecessary activities, and improving the flow of materials and information.
- Participate in the development, documentation, and implementation of standardized warehouse procedures and operational practices.
- Assist in evaluating warehouse performance, identifying recurring issues, and developing practical solutions to improve efficiency.
- Work collaboratively with leadership and cross-functional teams to support improvements that benefit the broader organization rather than individual departments in isolation.
- Demonstrate a willingness to learn new systems, processes, and operational methodologies as the organization evolves.
Health, Safety and Compliance
- Maintain a clean, organized, and safe warehouse environment in accordance with MSCP policies and applicable occupational health and safety requirements.
- Follow established procedures for the safe handling, lifting, storage, and movement of materials and equipment.
- Operate forklifts, pallet jacks, and other material handling equipment where appropriately trained and authorized.
- Identify and report unsafe conditions, damaged materials, equipment deficiencies, and potential workplace hazards.
- Participate in safety meetings, inspections, and other workplace safety initiatives as required.
- Ensure materials are stored and handled in accordance with applicable safety, environmental, and quality requirements.
Preferred Qualifications And Experience
- Post-secondary education in Supply Chain Management, Logistics, Business Administration, Mechanical Engineering Technology, Industrial Technology, or a related discipline is considered an asset.
- Entry-level candidates and recent graduates are encouraged to apply; previous warehouse or inventory management experience is beneficial but not required.
- Proficiency with Microsoft Office, including Excel and Word, as well as SharePoint, Teams, and Outlook.
- Experience with Warehouse Management Systems (WMS), Enterprise Resource Planning (ERP) systems, or other inventory management platforms is considered an asset.
- Familiarity with inventory control, procurement, logistics, manufacturing, or industrial construction environments is beneficial.
- Knowledge of ISO standards, quality management systems, or continuous improvement methodologies is considered an asset.
- Valid Class 5 driver's licence is required.
- Forklift certification or previous experience operating material handling equipment is considered an asset.
- Ability to safely lift and handle materials weighing up to 50 lbs, with appropriate equipment or assistance where required.
Skills and Competencies
- Organizational Skills: Ability to manage multiple material requests, maintain accurate records, and prioritize activities in a dynamic operational environment.
- Problem-Solving: Demonstrates initiative in identifying challenges, investigating discrepancies, and developing practical solutions.
- Communication: Strong verbal and written communication skills with the ability to coordinate effectively across departments.
- Attention to Detail: Maintains accuracy in inventory transactions, material handling, documentation, and reporting.
- Technical Aptitude: Comfortable learning new software platforms, warehouse systems, and operational processes.
- Collaboration: Works effectively with warehouse personnel, manufacturing teams, project managers, purchasers, and other operational stakeholders.
- Adaptability: Responds positively to changing priorities, project requirements, and operational demands.
- Continuous Improvement Mindset: Demonstrates curiosity, initiative, and a willingness to challenge existing processes in pursuit of improved organizational performance.
- Professional Development: Career-oriented, patient, receptive to feedback, and motivated to develop additional skills and responsibilities.
Working Conditions
- Location: MSCP facilities in Sherwood Park, Alberta.
- Schedule: Monday to Friday, 8:00 a.m. to 4:30 p.m., subject to operational requirements.
- Work Environment: Approximately 50% administrative/office duties and 50% hands-on warehouse activities, depending on operational needs.
- Physical Requirements: Regular standing, walking, bending, reaching, and handling of warehouse materials, including lifting up to 50 lbs.
- Operational Requirements: Occasional travel between MSCP facilities, supplier locations, or project sites may be required.
- Overtime: Not routinely scheduled; any overtime must be authorized in advance and will be administered in accordance with applicable employment standards.
The Warehouse Coordinator will be expected to contribute to a collaborative, accountable, and continuously improving work environment while supporting MSCP's commitment to safe, efficient, and reliable project execution.
